Back to Publishing States Video
welcome so in this video we're going to
talk about publishing content now
whenever you create a new piece of
content you're gonna be given the option
to save it either as a published page
let's say or a draft and so we're going
to talk about what that means so first
I'm going to go ahead and create a basic
page here
begin to give it a title
you
at some content
and let's say I'm happy I'm all done now
when you scroll to the bottom you're
going to be given an option here either
you can save this page as a draft which
is the default option or you can save it
as a published page now the difference
between these two is this if I save this
page as published what that means is
that this page is live so anyone that
gets the URL to my new page is going to
be able to view it if I save this as a
draft what that means is that this page
is still needing review so the version
of the page that I'm working on needs to
be published before anyone else can see
it so just to kind of show you what it
looks like let's save this as a draft
all right and you'll see just kind of
off the bat here there's some things to
take note of first is the pink
background that's a visual indicator for
you to let you know hey this page is not
published yet you'll know definitely if
something's published or not if you open
up a private window and copy and paste
your link to the page you'll see that
someone who's not logged in will get an
access denied error message while
someone who is logged in will see
something like this now this page is
saved as a draft and if I want to be
published
I do have need to have the permissions
to be able to publish pages those who
have those permissions can either use
the moderation feature here or if I
click the edit tab and I scroll all the
way down I can go ahead and just change
this to published and then click Save
and you'll note right off the bat hey
there's no pink background anymore if we
go ahead and try to open this up in a
private window pretending we're like a
public user I can see the page so this
page is live now one of the cool things
about being able to save drafts is that
you can have multiple versions of a page
at the same time and one of those
versions being like the current live
version and then you can have a second
draft version that's waiting for
approval so this is really helpful for
those who have teams where the workflow
is like you know one person you know
will make the content edits and then
another person has to approve of those
content edits so for example for how
that would work is I would edit this
page and make some changes and then I
would save this as a draft again because
I need it to be approved so I'll click
Save
you'll notice that now we have a latest
version tab that appears here at the top
and we're looking at that pink
background again I can see my changes
that I made you also note that if we
click on this view tab we actually get
to see the current line version of the
page so this page as far as the public
user has had no changes however we know
because we've just made some changes
here that they're waiting for approval
if you have the permissions to be able
to publish pages then you can view all
the drafts on your site by going to
content
then clicking on moderated content and
here it's going to give me a list of all
my drafts or archives and all I need to
do is click on the page the most recent
one is going to be on the top
and then from here I can approve those
changes if I want to making sure this is
checked as published click apply
and now you'll see that latest version
tab is gone my current version is also
my most recent version and so all those
changes that I made are now publicly
visible you'll also note that if we edit
a published page we'll be given a third
option which is to save a pages archive
but archives does is basically just make
the page unpublished completely so there
will be no current version or live
version of this page if I save it as
archived so I'll be putting this away
and kind of setting inside for later but
I don't want anybody to see anything
about it this this page is invisible to
the public as far as they're concerned
but again you know if you have those
permissions you can use the moderation
feature to change this back to a draft
or publish page and like I mentioned
earlier if you go to content and
moderated content you'll be able to see
both drafts and archives here and these
same pages are going to display in your
general overview as either published or
unpublished so this page is unpublished
and unpublished again it's just kind of
general term for meeting like hey the
general public cannot see this so I
guess the main takeaway is if you
publish the page anyone can see it if
you save it as an archive or if you save
it as a draft that pages or that version
of the page is unpublished and so the
public can see you