To provide someone editing access to your website, they must set up a new user account. One way to set up the new user account is by using a personal email account. The other way is connect a Google account (read more about setting up a new user through Google in this tutorial (coming soon)).
Follow the instructions below to set up a new user account on your website using an email address.
Step 1: Submit a Security Agreement
All users on the Colorado.gov website platform must have a signed security agreement submitted to our Service Desk. Any users found on the platform to have editing permissions to a website WITHOUT a security agreement can have their user account disabled or removed.
If you have not already, make sure to follow our tutorial on how to fill out and submit a user security agreement.
Step 2: (New User) Go to the Sign Up Page
The first step must be taken by the new user (not the website admin). You must first navigate to your website's login page and click Sign Up.
For a refresher on how to get to your site's login page, review Step 1 of our Logging In tutorial.
Step 3: (New User) Create Your Login Credentials
You will need to enter your email address in the email field. You will need to create your own password in the your password field.
The email used to create an account must only be accessible by a SINGLE individual to comply with our security standards. Any shared user accounts may be disabled or removed.
Make sure to create a password with a minimum of 8 characters. Modern security best practice is to create a long password. Read Auth0's article about creating great passwords (opens in new tab) for more advice on creating a secure password.
Step 4: (New User) Click Sign Up
Click the blue Sign Up button.
You will be taken to a newly generated account, but you will not have permissions to edit yet. Ignore this page and move on to the next step.
Step 5: (New User) Verify Your Email Address
A verification email from colorado.gov <firstname.lastname@example.org> will be sent to the email address you entered. Confirm your email address by clicking the orange Verify Your Account button in the email.
Step 6: (Website Admin) Go to the People Admin Page
Once the new user verifies their account, the website admin must enable the new user's permissions.
First, log into the website and click on People (ignore the Add User option that appears).
Step 7: (Website Admin) Locate the New User Account
The new user account should appear near the top and will not have any permissions in the Roles column.
Step 8: (Website Admin) Click Edit
Click the Edit button in the operations column for the new user account.
Step 9: (Website Admin) Check the Roles You Want the New User to Have
Scroll down to the Assignable Roles section. Check the permissions that you want the new user to have. A full description of each assignable role can be found on our User Roles page.
Step 10: (Website Admin) Save Your Changes
When you finish setting up the new user account, click Save.
The new user can now log into their new account.